 Managing Records and Information Management (RIM)
Effective Records and Information Management (RIM) is crucial to organizations by meeting corporate governance, risk management and operational mandates.
Yet many lack effective policies and procedures to create, control, manage, preserve and retrieve this information. In addition, organizations often waste valuable time searching for information when it is needed; risk severe penalties and loss of corporate reputation for non-compliance with records-related regulations and legal statutes; keep some records too long; spend too much for storage; and fail to protect mission-critical information from loss or destruction.
Companies typically utilize one of three methods in managing their records:
Method #1: Bury Your Head in the Sand.
Doing nothing and continuing the status quo, merely continues the risk of severe penalties and negative outcomes to litigation. Not to mention the ability to recover lost or destroyed data in case of a disaster.
Method #2: Arise, New Departments!
Establishing a records department may effectively help rein in an organization’s sea of both paper and electronic information. But this is a large investment that must be made and many organizations do not want or cannot undertake such expense.
Method #3: But It’s Not My Job!
One of the most popular methods is to simply assign records management duties to existing employees. However, assuring proper enterprise-wide management of information and records is simply beyond the experience of most employees and increases burdens on already existing workloads.
RIM on DemandTM
DocuTech's RIM on DemandTM is a comprehensive and professional approach to effective records and information management without the added expense of establishing a new department wihtihn your organization.
You can rely on DocuTech as your trusted partner. Even if your company has an in house records management department, we will work as an extension of it to discover and execute the best value-oriented solutions. If you do not have a records department, we will become a virtual records management department for your business, working with you both on-site and remotely to find the solution to your records management delimmas.
RIM on DemandTM can help you:
- Develop a comprehensive records management program
- Create policies and procedures (such as records retention policies)
- Perform Records Inventories
- Apply best practices
- Meet compliance mandates
- Improve business processes
- Evaluate and select the right software/hardware solutions
- Mitigate risks
- Provide employee training
- Conduct ongoing program maintenance
Our Records Management Consulting Team is led by Jima Anne Ikegawa, J.D., CRM. In addition to her certification as a Certified Records Manager (CRM), Ms. Ikegawa holds a Juris Doctor degree and is licensed to practice in the state of California. She has served as DocuTech’s Senior Consultant for more than 10 years. She has numerous years of records /document management experience in a number of different industries.
Ms. Ikegawa is one of only a select number of practicing JD/CRMs in the United States and is a member of the Los Angeles Bar Association, ARMA, and a member of the Institute of Certified Records Managers (ICRM).
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